Format for giving information to the applicants under the RTI Act 2005


The General Administration department, Government of Kerala issued a detailed guidelines as per Circular no.69503/Cdn.5/2015/GAD dated 30/03/2016 on format for giving information to the application under RTI Act 2005. Below are the main points mentioned in the guidelines,

  1. RTI application number, date of its receipt in the public authority.
  2. The name, designation, official telephone number and email ID of the SPIO.
  3. In case the information requested for is denied, detailed reasons for denial quoting the relevant sections of the RTI Act should be clearly mentioned.
  4. In case the information pertains to other public authority and the application is transferred under section 6(3) of the RTI Act, details of the public authority to whom the application is transferred should be given.
  5. In the concluding para of the reply, it should be clearly mentioned that the First Appeal, if any, against the reply of the SPIO may be made to the First Appellate Authority within 30 days of receipt of reply of SPIO.
  6. The name, designation, address, official telephone number and e-mail ID of the First Appellate Authority should be dearly mentioned.
  7. In addition, wherever the applicant has requested for ‘certified copies’ of the documents or records, the SPIO should endorse on the document “True copy of the document/record supplied under RTI Act”, sign the document with date, above a seal containing name of the officer, SPIO and name of public authority.
  8. Further in case the document to be certified and supplied is large in number, information on RTI application should be supplied by a designated PIO. But the certification of the document, if need be, could be done by an other junior gazetted officer.

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