CREATE / MODIFY USERS UNDER DDO IN SPARK

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In Kerala, the SPARK (Service and Payroll Administrative Repository for Kerala) system is an online portal used for managing employee-related services, including payroll, service records, and other administrative functions. One of the essential functions in SPARK is the ability to create or modify users under a Drawing and Disbursing Officer (DDO). Here is a guide on how this process typically works:

CREATE / MODIFY USERS UNDER DDO IN SPARK

  1. Accessing SPARK Portal:
    • Log in to the SPARK portal using the DDO’s login credentials.
    • DDO (Drawing and Disbursing Officer) plays a critical role in managing the payroll and administrative tasks for government employees.
  2. Navigate to User Management:
    • Once logged in, navigate to the User Management section from the dashboard.
    • This section allows the DDO to either create new users or modify the details of existing users under their jurisdiction.
  3. Creating a New User:
    • Select the option to Create New User.
    • Input the necessary details for the new user, such as:
      • Name
      • Designation
      • Department
      • Mobile Number and Email ID
      • User Role (roles include Clerk, Accountant, etc. depending on the level of access required).
    • Assign user rights (permissions) based on the role. These rights determine the extent of access the user has to the system, such as managing payroll data, viewing reports, or updating service details.
    • Submit the form to create the user in the system.
  4. Modifying an Existing User:
    • Select the option to Modify Existing User.
    • Search for the user by Employee ID or User ID.
    • Once located, you can update various details like contact information, role, or permissions.
    • After making the necessary changes, click on Submit to save the modifications.
  5. Approval and Activation:
    • Once a new user is created or modifications are made, the changes may require approval from higher authorities within the SPARK system.
    • After approval, the new or modified user will be activated, allowing them to log in and perform tasks as per their assigned role.
  6. Password Management:
    • For new users, initial login credentials (username and password) will be sent to the registered email or mobile number.
    • Existing users who have been modified can reset their passwords through the system, if needed.
  7. Security Considerations:
    • Ensure that only authorized personnel have access to sensitive data.
    • Regularly update roles and permissions to align with changes in staff duties.

This process is essential to maintain the integrity of the payroll and service records within the Kerala government’s administrative framework. Proper management of users ensures smooth operation within the SPARK system and prevents unauthorized access.

   CREATE / MODIFY USERS UNDER DDO IN SPARK

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