PEN GENERATION IN SPARK
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The Permanent Employee Number (PEN) generation process in SPARK (Service and Payroll Administrative Repository for Kerala) is a systematic procedure used by the Government of Kerala to uniquely identify every government employee. SPARK is a centralized system that manages employee payroll, service records, and other administrative details. Here’s an overview of the PEN generation process:
- Registration: The concerned Drawing and Disbursing Officer (DDO) or the administrative authority registers a new government employee in the SPARK system. This step requires the input of personal details, employment details, and the department code.
- Verification of Details: Once the details are entered, they are reviewed for accuracy. It includes checking personal information, employment records, and validating that no duplicate employee information is submitted.
- Generation of PEN: After verification, the SPARK system automatically generates a unique Permanent Employee Number (PEN) for the employee. This PEN serves as a lifelong identification number for the employee across all service records, transfers, and payrolls.
- Notification and Assignment: The newly generated PEN is communicated to the employee through their respective department, and it is updated in the system for future payroll and administrative processes.
- Access and Use: The employee can now access SPARK using their PEN for viewing service details, salary slips, leave status, and other employment-related information.
The PEN is crucial for ensuring that all employment details are consolidated and tracked efficiently throughout the tenure of the employee in the Kerala government system.

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